Coworking space etiquette: Dos and don’ts
Coworking spaces are a go-to solution for freelancers, remote workers, and entrepreneurs looking for a flexible, productive environment. But just like any shared space, there are unspoken rules that help everyone get along and make the most of the experience.
Whether you’re new to the coworking world or a seasoned pro, brushing up on proper etiquette can go a long way in building positive relationships and maintaining a comfortable working environment.
Here’s your ultimate guide to the dos and don’ts of coworking space etiquette.
DO: Respect shared spaces
Treat common areas—such as the kitchen, meeting rooms, and lounges—as you would in any professional setting. Clean up after yourself, return items to where they belong, and avoid leaving personal belongings sprawled across communal desks or couches.
Top Tip: If you use dishes or mugs provided by the space, give them a quick rinse or pop them in the dishwasher when you’re done.
DON’T: Take over communal areas
It’s easy to forget boundaries when you get into the flow of work, but try not to monopolise shared areas. That comfy couch might feel like your new home base, but remember others are also looking for a place to sit or chat.
Likewise, don’t hog meeting rooms for extended calls without booking or checking availability first.
DO: Keep noise to a minimum
While some coworking spaces thrive on buzz and collaboration, it’s important to be mindful of noise levels. Use headphones for music or video calls, and step into designated phone booths or private rooms for conversations.
Top Tip: Invest in a good pair of noise-cancelling headphones. They’re a lifesaver in open-plan layouts.
DON’T: Have loud conversations in open areas
Nothing disrupts focus like someone discussing project plans or lunch options at full volume. Keep voice levels low and avoid speakerphone calls at your desk. Save social chats for break areas or after-work meetups.
DO: Be friendly and approachable
One of the best parts of coworking is the opportunity to meet people from all walks of life. Say hello, smile, and engage in light conversation when appropriate. You never know who might be sitting next to you—a potential collaborator, client, or friend.
DON’T: Be overly social during work hours
While friendliness is encouraged, not everyone is in the mood for a chat. Pay attention to body language. If someone’s wearing headphones, deeply focused, or has their head down, it’s probably best to let them be.
DO: Respect other people’s belongings
If someone has left their laptop, charger, or notebook on a desk, that usually means it’s taken. Don’t move or use other people’s belongings without permission, even if the space seems temporarily empty.
DON’T: “Desk hog”
If you’re on a hot-desk plan, don’t treat any desk like your personal office. Avoid leaving items overnight or claiming the same spot every day unless your membership allows it. These spaces are designed for rotation and sharing.
DO: Follow booking procedures
Need a meeting room or private call booth? Make sure to check and respect the booking system. Overstaying your slot can disrupt others’ schedules and lead to tension in the community.
Top Tip: Always leave meeting rooms clean and tidy, just as you found them.
DON’T: Forget to mute your devices
Phone buzzing every five minutes? Notification pings from your laptop? These small sounds add up and can irritate those around you. Set devices to silent mode and turn off unnecessary alerts.
DO: Embrace the community spirit
Most coworking spaces host regular events—networking drinks, workshops, yoga sessions, you name it. Participating in these activities not only supports the community but helps you get more value from your membership.
DON’T: Ignore the house rules
Every coworking space has its own set of rules—sometimes written, often unwritten. Familiarise yourself with them early on, from kitchen policies to guest procedures and printing limits. Respecting the rules sets a good example and contributes to a smoother shared experience.
Coworking spaces thrive on a delicate balance of independence and community. Good etiquette helps maintain that balance, ensuring everyone can work comfortably, productively, and respectfully.
The golden rule? Treat others the way you’d like to be treated. If we all bring a little consideration to the table, coworking spaces become more than just places to work—they become vibrant hubs of collaboration, creativity, and connection.
Whether you’re there for a day or planning to stay for months, a little etiquette goes a long way.
Image credit – Canva
